Satisfactory Progress
Satisfactory Academic Progress
To maintain academic eligibility for financial aid, a student must successfully complete a minimum of 67% of all officially attempted credit hours each semester. Credit hours officially attempted will include the hours for those courses in which the student was officially enrolled at the end of the 100% institutional refund period during each semester enrolled.

A minimum cumulative grade point average must also be maintained to ensure eligibility. The chart below shows the requirement corresponding to total hours attempted.

Total Hours Attempted GPA Required
0 - 15 1.50
16 - 30 1.70
31 - 44 1.90
45+ 2.00

*Includes grades of A, B, C, D, and F. Grades of I, NP and W are not counted in determining a student's GPA. Developmental courses will be computed in the credit hours attempted and completed; however, the grades will not be used in computing GPA.

Maximum Time Frame for Degree Completion
Federal regulations require the Financial Aid Office to identify the completion rate necessary to finish a program within the established maximum time frame, and measure each student's pace toward completion during every evaluation period. This timeframe cannot exceed 150% of the published program length. A student is expected to complete:
  • a one-year certificate program within 48 attempted credits
  • a two-year associate or transfer program within 96 attempted credits
The Financial Aid Office will contact you via email when you are 12 credits or less from reaching these limits. The Financial Aid Office may extend your financial aid eligibility under certain circumstances only. All attempted credits count toward this limit, even if you did not receive financial aid or have extenuating circumstances for not completing your credits. Credit hours attempted and transferred in from other colleges and universities will be counted in the total credit hours attempted at Three Rivers and will be counted toward the maximum time frame. The above minimum standards apply to all federal and state-funded financial aid programs. Note: Programs with unusually high credit hour requirements, such as Nursing will be allowed a higher maximum to complete program.

Repeating Coursework
Students may only receive federal financial aid funding for one repetition of a previously passed course. There is an exception for courses which require repeats (see examples below). Students taking a required repeat of a course should work with the Financial Aid Office to ensure those credits are counted appropriately for financial aid eligibility. Please note that the student may need to provide documentation from his/her Advisor regarding the requirement to repeat.

Examples of repeated coursework that may count for financial aid eligibility:
  • Allowable: Repeated coursework may be included if the student received an unsatisfactory or failing grade. There is no limit on the number of attempts allowable if the student does not receive a passing grade.
  • Allowable: Repeated coursework may be included if a student needs to meet an academic standard for a particular previously passed course, such as a minimum grade. Example: Student received a D in a course which requires a minimum grade of C for his/her major.
  • Allowable: Student is enrolled in 15 credit hours which include 3 credits repeating a previously passed course. Because the student is enrolled in a minimum of 12 credits which are not repeats, the student's financial aid eligibility is not impacted by the repeat.
All repeated courses affect financial aid satisfactory academic progress calculations. A repeated course along with the original attempt must be counted as attempted credits.

Financial Aid Warning
A student whose cumulative GPA is less than the required minimum GPA for the number of hours attempted and/or fails to complete 67% of the total hours attempted, will be placed on Financial Aid Warning.

Financial Aid Warning still allows the student to receive financial aid. If the student fails to meet satisfactory academic progress at the end of their Warning period, they will be required to submit an appeal to be considered for Financial Aid Probation status.

Students placed in the Financial Aid Warning status will be sent a notification via student email advising them of their status, the impact of their future financial aid eligibility, and the importance of seeking guidance from the Advising Center.

Financial Aid Probation
Financial Aid Probation is a status assigned to a student who fails to make satisfactory academic progress, who has appealed, and has had eligibility for aid reinstated. Probation status can be granted only after the student has appealed and has had eligibility for aid reinstated based on the appeal. A school could require that a student on Probation fulfill specific terms and conditions, such as taking a reduced course loan or enrolling in specific courses.

A student on Financial Aid Probation may receive Title IV funds for one payment period. At that point, the student must meet the school's SAP standards or the requirements of an established individual academic plan to maintain Title IV eligibility.

Students whose cumulative GPA is less than the required minimum GPA for the number of hours attempted and/or who have failed to complete 67% of the total hours attempted at the end of their Probation period, will be suspended from receiving financial aid benefits. Once student regains satisfactory academic progress, they may reapply for financial assistance.
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